Information flow in organizations depends on the use of documents, whether electronic or paper-based. The large overhead cost of handling these documents can adversely affect the bottom line through the use of printing and reproduction tools.
Recent studies indicate that output costs for printers and multifunction systems average to about 2 precent of a company’s annual revenue, and that figure goes up to 6 precent if related costs are taken into account. Many companies are looking for cost-saving measures to improve the bottom line. Utilizing print management strategies can reduce printing costs by up to 30 precent.
You can achieve cost reductions through standardization and consolidation, which increase productivity while lowering total operating costs. Sometimes a company's fleet of printing devices becomes more diverse as old machines are replaced by new ones that are different and have different operation requirements. Standardizing to one device platform will reduce operational costs through supplies purchasing, training, and document management.
The cost of printing a page usually drops with larger devices, which means that using one large all-in-one device to consolidate the work of smaller desktop printers can lower the per page printing cost by as much as five times. The cost of toner, parts, and maintenance for a large workgroup printer can be significantly lower compared to implementing individual desktop printers.
Print management can also provide cost savings through efficient device management by having the entire print fleet maintained by a third party print management company. Low toner notifications, maintenance issues, and detailed usage reports can be sent automatically, freeing up your company's’ time to focus on core business functions.
Our managed print services can give you a competitive edge as you cut costs and improve productivity. Give us a call today and let us show you a better way to print!
