Proper fleet optimisation requires much more than “one size fits all” approach. Managed print solutions deliver a clear benefit; allowing your company to have an optimised document imaging fleet. If you haven’t optimised your fleet of office equipment, here are the top five signs that you may need a managed print solution:

Lack of Continuity: Is there a lack continuity in your office? Has your company chosen multiple manufacturers’ products without regard to how they will work together? This lack of continuity creates inefficiencies and operating issues. When all the printers are networked, they can communicate a great amount of information that would otherwise be lost. Add the right software to centrally monitor and manage devices, and you’re enabling standardisation of the fleet.

Maverick Spending: Impulsive or maverick spending on procurement of print devices leads to over-spending and sub-par equipment selection.

Missing Metrics: Minimal or no tracking of device metrics means you may not know where inefficiencies lie or how to fix them. You cannot control what you cannot see, such as page counts, visibility of over and under utilised devices, page coverage, service reports, alerts and more. With access to the right metrics, companies can leverage its purchasing power for smart, centralised fleet purchases, instead of uninformed, individual purchases from various locations.

Lack of Procurement Processes: Especially where metrics are missing, the company lacks the data needed to apply to fleet purchasing decisions, so no rational, strategic process exists. With proper software-enabled standardisation and proper metrics, the company can put in place strategic processes that lead to an optimised fleet.

Incorrect Amortisation or Expense Structure: Another reason that a company may fall short of having an optimised document imaging fleet is that devices have already been expensed or procured through a capital expenditure. The truth may be that capital budgets are being stretched with erratic purchases of output technology, reactive supply orders and emergency service calls. Furthermore, your company may be unaware of hidden costs that are hurting your bottom line.