Problem 1: The inability to locate documents. A dependable document management system will ensure that your files are organized and easily accessible to anyone who requires them, no matter where they work. Consider converting your paper records to electronic files.

Problem 2: Difficulty editing. Paperwork is not amenable to multiple edits when each edit requires a reprint to record the latest version of a document. All your necessary documents can be easily retrieved and edited electronically when needed with a document management solution in place.

Problem 3: Security. Many business documents contain sensitive information that must be kept secure. Manual processes have almost no security protection. Electronic documents can be protected in various ways with a document management system, including access audits, permission settings, and user authentication.

Problem 4: Important documents can be misplaced. When you have a lot of paper documents, there are always chances of human error creeping in, which can result in a document being filed in the wrong location. Using an electronic document management system allows you to easily find all of your files. Even if someone deletes the document, there are several methods for recovering such files.

Problem 5: Paperwork takes up space. A clumsy filing cabinet of paperwork consumes a lot of office space that could be better used. Paperless document management systems securely archive documents without requiring valuable office space.