Automating document creation with document generation can help increase selling productivity and improve new hire efficiency by reducing administrative tasks. In other words, a minimal investment in technology and the streamlining of your sales and training document processes can greatly increase the amount of time you have to close new business.
What Are the Benefits of Document Generation?
Companies can benefit from automating document generation in a few ways:
- Saved time: Document Generation takes the manual task of creating documents on your desktop and automates it, these documents can also then be linked to your ERP system to automatically input the new data which eliminated manual data entry.
- Consistent branding: Document generation uses documents that are templates, this gives you complete control over branding.
- Improved data compliance: With document generation, the data used to generate these documents is directly pulled and merged from your ERP or CRM systems. In other words, if your data isn’t accurate and up-to-date, your documents won’t be.
What Documents Can Companies Automate?
So many documents these days can be automated, as a result a lot of companies are looking to creating e-forms and other documents that are not only easily editable but also that link directly with their ERP systems to save time on manual imputing of data.
Here are just a few of the many types of documents that tech companies can automatically create with document generation:
New Hire Training & Onboarding: Growth not only equals growing revenue but it also means a growing team and more people to train. Besides streamlining your sales process, document generation creates a consistent training and onboarding process. New hires are ramped up quickly and they are much more confident in their ability to sell and service knowing that just a click of a button produces the documents they need.
Quotes & Proposals: Quotes and proposals typically mean hours of administrative work for salespeople. For users, utilising document generation eliminates multiple headaches. You avoid touching data twice – once to put it in your CRM system or similar and the other to manually copy it into a quote or proposal. Also, your quotes and proposals are now templates, removing the pain of creating them on your desktop. A third benefit is that you simply click a button to generate and send these documents instead of having to create multiple emails with multiple attachments. That means more hours to do what you were hired to do – sell.
Contracts: Contracts can be complex and that means extensive legal review. Document generation minimises the pain of finalising a contract because the integrity of your contract isn’t changed. That eliminates the need to create a new one every time you or someone else makes an edit. For legal, this means less review time. For sales, this means a much faster time to close.
QBRs & Account Plans: Incorrect or incomplete data means inaccurate reporting, which is frustrating for sales executives. But because document generation requires that your CRM or ERP data is used to generate quotes, proposals and contracts, you can be assured that the resulting reporting will be accurate and up-to-date.