As with any other technology, you have your nefarious types looking for vulnerabilities in video conferencing applications they can utilize to take advantage of others for their personal gain. So, while we’re working from home and using video conferencing to keep connected with others, it’s important for us to take measures to keep our remote meetings safe for the sake of order, security, and privacy. While many of these bad actors are merely looking to disrupt meetings by joining them uninvited and causing chaos, other more criminal types breach online meetings with sinister intentions.
Just like anything else we do online, it’s important to password protect your video conferences to keep out uninvited guests. Make passwords mandatory for any meetings your staff hosts and utilize the same password best practices as you would with any other medium. Before the meeting begins, check your security settings to make sure you apply the appropriate privacy settings. While there, ensure screen sharing is locked so an attendee cannot take control of the meeting without being granted permission first. Also, disable file transfers to prevent malicious files from being distributed to you or your guests. Finally, don’t record your video conferences unless it’s absolutely necessary, as cybercriminals can take advantage of recorded meetings.
Once everyone is in attendance and you’re ready to begin, lock the meeting to prevent anyone else from joining, even if they have the proper credentials. Then, take a moment to go over the attendees and make sure everyone in attendance should be there. If you don’t recognize a participant or believe they don’t belong in the meeting, kick them out. Perhaps most important of all, always keep confidential or sensitive information private and do not share any personal information during a video conference.