Document Security – How safe are your documents?
Sensitive information leaked can equal a scandal for companies. Besides the obvious loss of customer trust, reputation, sales and lowered stock price, the non-compliance fines can spell real trouble for an unwitting business. Audit committees are voracious about protecting customer-related information and corporate sensitive data.
Companies are required to comply with data-privacy regulations, best practice requirements and industry guidelines regarding the usage and access to customer data. Privacy requirements for protecting non-public personal information include: selective encryption of stored data, separation of duties, proper access control and centralised independent audit functions.
It was revealed that over half of the databases have some kind of breach on a yearly basis. Being that these are only the security problems that companies are reporting, this percentage is staggeringly high. Organisations don’t want to advertise the fact that their internal people have access to customer data and can cover up their tracks, take that data, give it to anybody, and stay undetected and employed while a crime is committed.
Help protect your document security with the capability to easily define unique permissions for each user for enhanced security. Administrators can be assigned to centrally configure and determine business rules. Furthermore, a digital signature is automatically applied to every document. Some solutions also contain the ability to enable a retention policy feature that allows documents to be deleted, or old versions to be purged, after a specified period.
