In the so-called ‘Digital Age,’ where we are so reliant on technology in our everyday lives, it’s remarkable to think that so many businesses are still utilizing manual, redundant tasks in their operations. This is particularly curious when it comes to the continued use of paper documents in workflows. While documents remain an integral part of business processes, organisations continuing to work with them in paper form rather than digital or electronic versions are turning their back on technology and the upgrades to efficiency and productivity it offers us. By simply automating your workflows with the help of a document management solution, you can stop shuffling paper and streamline your business processes.
Let’s face it, paper is hardly the most efficient medium for information. When in paper form, documents:
• are easily misplaced or lost
• must be physically handed off from person to person or department to department
• require employees to proactively move the workflow forward, rather than an automated process
However, by digitizing your workflows, processes are sped up and productivity is increased. Documents are electronically captured and securely stored digitally in a central depository, making them instantly accessible at any time, from anywhere. With the help of document management software, electronic files are digitally routed through your business processes, across departments or even your entire organisation. Documents are automatically routed to the appropriate employee or department, ensuring a streamlined workflow. By setting up rules within your document management solution, you can guarantee compliance with government regulations and policies like HIPPA and Sarbanes-Oxley. System features, such as monitoring and escalation, help ensure due dates and deadlines are met.
An automated document workflow streamlines your business processes, promoting efficiency, speed, and accuracy. Contact us today to begin automating your organisation’s document workflows with our document management solution.