Consider the following ways that business invoice scanning can make your invoice input, payment, filing, and searching faster than ever, saving you time and money.
1. Automated input – Optical Character Recognition (OCR) software extracts critical document information—like vendor name, date, purchase order, amount due, etc.—and makes it instantly available in digital format.
2. Accounts payable integration – Once invoice information is digitised, it is ready for use in automated accounts payable processes. With rules you establish, your software can match invoices to their related purchase orders and automatically approve and send payment.
3. Virtual filing – You can save an unlimited number of business invoices easily when they are in digital format. Without having to make copies or file by hand, staff time is freed to focus on value-adding work.
4. Lightning-fast search – A simple search by vendor or invoice number is as easy as typing in the name you seek, while advanced search capabilities can filter out similar but unwanted documents to return the exact invoice you need.