Establishing Guidelines that Work for your Organisation: First, organise and find the best people to maintain the document retention guidelines for your organisation. These should be of course your IT Department, human resources, and administration should all be on the committee for the decision making process. You should be able to understand what purpose each document retains and if it could it be used in the future. Identify legal consequences if the document cannot be located in the future, related to either state or local standards. Organise criteria and key issues that affect your company.
Laws Requiring Shredding: Both Federal and State laws have specific time limits for most documentation retention. The NPPs require an organisation to take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed for any purpose for which the information may be used or disclosed under the ‘Use and Disclosure’ principle.
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